The Accounting Specialist creates a high volume of financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as supplier invoices and invoices to customers.
Roles and Responsibilities:
Process supplier invoices and other check requests in a timely manner while following company guidelines and with proper approval
Review and process employee and contractor expense reports ensuring proper collection of expense receipts
Print unpaid bills reports, highlight invoices for payment, obtain check payment approval, and print checks
Correct any discrepancies in vendor accounts
Ensure proper collection of W-9 forms and prepare 1099 tax filings on an annual basis
Assist with processing sales tax payments to proper government agencies
File all necessary paperwork in vendor files as needed
Review customer contracts and process timely and accurate billing of customer invoices
Research and resolve any invoice discrepancies with proper department approval
Monitor customer accounts for late payments and other irregularities
Send routine customer statements and initiate collection on past due accounts
Process any necessary credit memos and corrections to customer accounts
File all customer invoices and backup paperwork as needed
Report payments received daily and record in the system
Backup support for customer service personnel for all incoming calls
Assist in distribution of program materials to offsite staff, independent contractors, and customers
Assist and prepare for monthly, quarterly, and annual audits and accounting reports
Assist in maintaining a working office environment (including managing internal lists, mail, incoming/outgoing materials, and office-related equipment) and report problems to proper personnel
Keep important information and company documents organized electronically while maintaining a high level of confidentiality and discretion
Manage and edit consultant contracts and share with the Accounting Manager
Perform other accounting, financial, or administrative tasks as assigned
Required Skills & Experience:
High school diploma or GED
Accounts payable/receivable and QuickBooks experience
Highly detail-oriented and self-motivated
Teamwork attitude with a strong aptitude for professionalism and courtesy
Ability to process a high volume of data in a productive and quality driven manner
Ability to keep accurate records, prepare and manage files, reports, letters, and billing
Strong Microsoft Office and computer skills required
Ability to communicate clearly verbally and in writing with internal/external staff, vendors, and clients
Maintains alignment with Where Food Comes From, Inc.’s Mission, Purpose, and Values
Flexibility, focus and resilience in the face of high workload and competing demands
Preferred Skills & Experience:
A degree and/or professional training in accounting, finance, or similar field
Experience in industries with agriculture, agri-food systems, sustainability, and/or food, beverage, CPG certifications is a plus
Possess a problem solving and solution-oriented approach coupled with a client focused mindset
Able to lift and carry up to 35 pounds.
Able to use standard computer keyboard on a frequent basis.
Able to walk up and down stairs and to sit for up to 8 hours.
Castle Rock, CO office
Some travel required (~5%)
Additionally, due to the nature of the information handled within this position, confidentiality and avoiding conflict of interest is required. We are a company that encourages self-starters and we reward highly motivated employees. There is opportunity for growth within this position for the individual who consistently excels in their performance.
Where Food Comes From, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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